SharePoint Document Management
What is Document Management?
Document management focuses on the storage and organization of documents to support active work in progress, including content creation and sharing within an organization. When organizations do not have any kind of formal document management system in place, content is often created and saved in an unmanaged and decentralized way on scattered file shares and individual hard disk drives. This makes it hard for employees to find, share, and collaborate effectively on content. This also makes it difficult for organizations to use the valuable business information and data in the content.
Why use SharePoint Document Management?
Microsoft SharePoint Server supports your organization's document management needs by providing a broad set of document management capabilities that enable you to do the following:
- Store, organize, and locate documents,
- Ensure the consistency of documents,
- Manage metadata for documents,
- Help protect documents from unauthorized access or use, and
- Ensure consistent business processes (workflow).
Why Hershey Technologies?
Not only will Hershey install SharePoint and configure it to maximize efficiency, we will also recommend and train your staff on the best practices for scanning, indexing, releasing to SharePoint, and retrieving documents based on metadata queries. Making the decision to use SharePoint for your Document Management needs is only the first step. Configuring SharePoint properly and implementing processes to use it correctly are the keys to a success and are essential to promote user adoption and acceptance.
- Store and organize documents by department or functional area
- Use content types to manage documents consistently
- Manage document properties for efficient indexing and retrieval
- Use InfoPath for electronic forms
- Ensure document security and protection
- Support document-related business processes